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Doctoral Procedure

The PhD procedure is as explained below:

1. Acceptance as PhD candidate.

To achieve a doctoral degree you have to submit an application for "Admission to the PhD procedure" to the PhD Admission Board. It comprises the Application form, certificates (of Higher Education Entrance Qualification, …) and more documents if necessary. The PhD Admission Board examines all requirements and will announce a temporary permission (also additional requirements in terms of examinations can be imposed). You will receive a written response.

It is strongly advised that you enrol at the beginning of your doctoral efforts, so that all requirements can be examined. This will prevent that your PhD procedure will be cancelled at a later stage if any formal requirements are not fulfilled.


2. Opening of the PhD Procedure and determination of the examination committee.

In connection with the opening of the PhD Procedure the PhD Admission Board will define two supervisors. Suggestions by the PhD student will be considered.

Before submission of the dissertation you have to apply for the final doctoral degree. The application has to be confirmed by the PhD Admission Board. Additionally the PhD student has to apply for the confirmation of her or his Examination Committee by the PhD Admission Board.

The submission of the dissertation compromises: four (4) printed copies and one (1) digital copy of the dissertation on CD. All records have to be submitted to the PhD Admission Board.

The examination procedure shall be completed six month after submission.


3. Receiving of the supervisors' reports and determination of the examination date.

After the chairperson of the PhD Admission Board received the supervisors' reports, the PhD Admission Board will hand them out to the other supervisors and examiners.

The PhD student defines the examination date and informs the PhD Admission Board about her or his decision.


4. Invitation to the examination.

The PhD Admission Board will invite all persons involved in the PhD procedure to the examination. The invitation has to include an abstract written by the PhD student.


5. Disputation

Subsequent to the presentation there will be a disputation moderated by a professor who was assigned by the PhD Admission Board (normally a member of the examination committee).

After the examination the supervisors can assign stipulations concerning essential improvements of the dissertation. The PhD student has to be briefed within six weeks about stipulations (by email and a copy to the PhD Admission Board or orally. Therefor the PhD student informs about her or his actual postal and email address).

After successful oral examination the PhD student can receive a preliminary validation by request.


6. Submission of the published copies.

From the time of the disputation the PhD student has one (1) year time to publish the dissertation.

The dissertation has to be open to public in the way that three copies must be given free of charge to the library of TU Dortmund. The copies have to be printed on non-aging wood and acid-free paper and must be bind permanently. The information that the dissertation is published at the School of Spatial Planning of TU Dortmund and statement of place have to be printed on the rear page of the title page.


7. Certificate of Doctoral Degree

The Dean´s Office of the School of Spatial Planning will send the official certificate after it received a confirmation from the library of TU Dortmund that the copies were submitted. The PhD candidate is allowed to bear the new title after receiving the official certificate.